Read below for our privacy guidelines.
Your privacy is of acute importance to Vela. As such, we are committed to protecting your privacy and want you to be familiar with how we collect, use and disclose personal data we may collect from visitors and any other individual or entity ("users", "you," or "your") who visit our web sites.
This Privacy Notice is meant to help you understand our relevant practices, including what data we collect, why we collect it, what we do with it and how we protect it, as well as your individual rights related to how your data is handled and used.
Please familiarize yourself with our privacy practices and let us know if you have any questions. By using the Sites, you signify your acceptance of this Privacy Notice. If you do not agree to this Privacy Notice, please do not use the Sites.
Irrespective of which country you live in, you authorize us to transfer, store, and use your information in the United States, and any other country where we operate. In some of these countries, the privacy and data protection laws and rules regarding when government authorities may access data may vary from those in the country where you live. Learn more about our data transfer operations in the "International Transfer" section below. If you do not agree to the transfer, storage and use of your information in the United States, and any other country where we operate, please do not use the Sites or Services.
If you have any questions or comments about this Privacy Notice, please submit a request to email@example.com.
Privacy Notice Introduction
Vela welcomes the interest you have expressed in our company, solutions and services as exemplified by your visit to our website, Vela.com. With a view to ensuring compliance with all relevant data privacy regulations, our website has been configured to make this privacy notice as conspicuous and easy to find as possible. Similarly, this privacy notice has been designed to detail in a clear and transparent manner how we manage your data when you engage with us via our digital properties, including, but not limited to, our website, social media pages, promotional emails, as well as the domains of our affiliated.
When This Privacy Notice Applies
Terms of Service
By accessing or using the Sites in any manner, you also agree to be bound by Vela's Terms of Service (the "Agreement"). Please read the Agreement carefully here: Terms of Service. If you do not accept all of the terms and conditions contained in or incorporated by reference into the Agreement, please do not use the Sites.
Personal Data We Collect
We collect information, including personal data, to provide better services to all our Users. We use the term "Personal Data" to refer to any information that identifies or can be used to identify you. Common examples of personal data include: full name, home address, email address, date of birth, digital identity, such as a login name or handle, information about your device, and certain metadata.
"Sensitive Personal Data" refers to a smaller subset of personal data which is considered more sensitive to the individual, such as race and ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic or biometric information, physical or mental health information, medical insurance data, or sexual orientation. Vela does not collect or use Sensitive Personal Data via its Sites and asks that you do not provide Sensitive Personal Data to us.
We collect Personal Data in the following ways:
1. Information You Give to Us
Promotional Account Data
When registering on our website, you can choose to sign up for marketing and promotional communications. When doing so, we will use the following personal data:
First name and last name
Area of Interest
Vela may collect data for conferences, webinars or forums/fairs (events) that you may wish to attend and register for via Vela.com or via an organizing agency. When you register for an event, we will process the following information:
First name and last name
By registering for an event, you are agreeing to receive communications from Vela directly related to the event, such as what location the event will be hosted and what time the event takes place.
Social Listening Data
When you interact or communicate on social media channels/pages/promotions and blogs, e.g., when you click on "like" or "share," when you post and share comments, your personal data is processed by a third party that provides social listening services to Vela. This means that the third party providing social listening services will retain a copy of your online publicly available interactions to which the third party has provided us access.
2. Information We Obtain from Your Use of Our Services
We collect certain information automatically, such as your operating system version, browser type, and internet service provider. When you use our Site, we automatically collect and store this information in service logs. This includes: details of how you used our Site; Internet protocol address; and cookies that uniquely identify your browser. We may also collect and process information about your actual location. The information we collect automatically is statistical data and may or may not include Personal Data, but we may maintain it or associate it with Personal Data we collect in other ways or receive from third parties.
3. Third-party cookies or other tracking technologies
A cookie is a piece of script that is placed automatically on your computer’s hard drive when you access certain websites which, in serving to identify your unique browser, provides a means to personalize and accelerate the speed of your site experience. Web beacons represent script written into the underlying code of the website and are designed to help inform the owner about site performance by recording the instances in which a given action is being undertaken by web visitors, e.g., it might record that you clicked on a video, filled out a form and/or entered the site via a certain page and left by another.
Cookies can assist in different ways, but are typically categorized based on the role they fulfill and the value they provide:
Required Cookies - Used to ensure that the website functions properly. These would be used to ensure any preferences you have expressed in engaging with our site are properly recorded for your next visit.
Analytics Cookies - Used to measure and analyze digital channel usage by visitors at an aggregate level so as to provide a basis for improving performance.
Advertising Cookies - Used to enable online advertising, allowing Vela to potentially serve online ads when you leave vela.com associated with an explicit or implicit interest you have expressed during your visit(s) to Vela.com.
Social Media Cookies - Used to enable integration of social media into the website, so that you can share or like Vela content via your preferred social network.
Web beacons, cookies and other tracking technologies do not automatically gather personally identifiable information about you. This occurs only if you voluntarily submit personally identifiable information, such as registering for or sending e-mails. In these cases, these automatic tracking technologies can be used to provide further information about your use of the websites and/or interactive e-mails to improve their usefulness to you.
How We Use Information We Collect
We use your personal data in ways that are compatible with the purposes for which it was collected or authorized by you, including for the following purposes:
To inform you about services available from Vela;
To authorize access to our Sites and Services;
To provide you with Services;
To administer content, promotion, sweepstakes, surveys, voting polls or other Site features;
To communicate about, and administer your participation in, special programs, surveys, contests, online campaigns, online programs, sweepstakes, and other offers or promotions, and to deliver pertinent emails;
To improve our customer service;
To respond to and support users regarding their use of the Sites and Services;
To comply with all applicable legal requirements.
We use the information we collect from our Sites to provide, maintain, and improve them, to develop new services, and to protect our Company and our users.
We use information collected from cookies and other technologies, to improve your user experience and the overall quality of our services. For example, by saving your language preferences, weâ€™ll be able to have our services appear in the language you prefer. We may use your personal information to see which web pages you visit at our Site, which web site you visited before coming to our Site, and where you go after you leave our Site. We can then develop statistics that help us understand how our visitors use our Site and how to improve it. We may also use the information we obtain about you in other ways for which we provide specific notice at the time of collection.
We will ask for your consent before using information for a purpose other than those set out in this Privacy Notice.
Our Legal Basis for Collecting Personal Data
Whenever we collect Personal Data from you, we may do so on the following legal bases:
Your consent to such collection and use;
Out of necessity for the performance of an agreement between us and you, such as your agreement to use our Services;
Our legitimate business interest, including but not limited to the following circumstances where collecting or using Personal Data is necessary for:
Intra-organization transfers for client data for administrative purposes;
Product development and enhancement, where the processing enables Vela to enhance, modify, personalize, or otherwise improve our services and communications for the benefit of our users, and to better understand how people interact with our Sites;
Communications and marketing, including processing data for direct marketing purposes, and subject to your opt-in for these purposes, and to determine the effectiveness of our promotional campaigns and advertising;
Enhancement of our cybersecurity, including improving the security of our network and information systems; and
General business operations and diligence;
Provided that, in each circumstance, we will weigh the necessity of our processing for the purpose against your privacy and confidentiality interests, including taking into account your reasonable expectations, the impact of processing, and any safeguards which are or could be put in place. In all circumstances, we will limit such processing for our legitimate business interest to what is necessary for its purposes.
Sharing Personal Data with Others
We do not sell or trade your personally identifiable information to outside parties. However, there are certain circumstances in which it may be necessary to disclose your personal data with others.
We may disclose your Personal Data:
We will share personal data with companies, organizations or individuals outside of Vela when we have your consent to do so.
To our affiliates or subsidiaries for the purposes described in this privacy notice.
To our third-party partners who assist us with services such as website hosting, data analysis, information technology and related infrastructure provision, customer service, email delivery, CRM, identity management, event management, marketing intelligence, auditing and other services. It is our policy to only share Personal Data with contractors, service providers and other third parties who are bound by contractual obligations to keep Personal Data confidential and use it only for the purposes for which we disclose it to them. Under certain circumstances, you may avoid having us share your information with our business partners and vendors by not granting us permission to share your information. Not granting us permission to share your information with our business partners or vendors may limit your access to their services through the Sites. We do not share personal information with third parties for their own marketing purposes.
Other uses and disclosures
We may also use and disclose your personal data as we believe to be necessary or appropriate: (a) to comply with applicable law, which may include laws outside your country of residence, to respond to requests from public and government authorities, which may include authorities outside your country of residence, to cooperate with law enforcement or for other legal reasons; (b) to enforce our terms and conditions; (c) to protect our rights, privacy, safety or property, and/or that of our affiliates or subsidiaries, you or others; and (d) to detect, prevent, or otherwise address fraud, security or technical issues.
In addition, we may use, disclose or transfer your information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
We may share aggregate and anonymized/pseudonymized Personal Data to third parties in order to promote or describe use of the Sites, for research, marketing, advertising, or similar purposes.
Sharing Personal Data with Others
Your provision of Personal Data is required in order to use certain parts of our services and our programs. If you fail to provide such Personal Data, you may not be able to access and use our Services and/or our programs, or parts of our Services and/or our programs.
Third-party links and services
How do we secure your personal data?
We seek to use reasonable organizational, technical and administrative measures to protect personal data within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. Our website is scanned on a regular basis for security holes and known vulnerabilities to ensure your visit is as safe as possible. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the "Contact Us" section below.
How long will the Personal Data be kept?
We will retain your personal data for as long as needed or permitted in light of the purpose(s) for which it was obtained. The criteria used to determine our retention periods include: (i) the length of time we have an ongoing relationship with you; (ii) to pursue our legitimate business interests; (iii) whether there is a legal obligation to which we are subject, resolve disputes and enforce our agreements.
Your personal data may be stored and processed in any country in which we have facilities and/or in which we engage service providers, and by using Vela.com you consent to the transfer of information to countries outside of your country of residence, which may have data protection rules that are different from those of your country. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your Personal Data.
If you are located in the EEA, your personal data may be transferred to our affiliates or service providers in non-EEA countries that are recognized by the European Commission as providing an adequate level of data protection according to EEA standards (the full list of these countries is available here). For transfers from the EEA to countries not considered adequate by the European Commission, we will implement suitable safeguards and rely on legally-provided mechanisms to lawfully transfer data across borders to ensure that your Personal Data is protected.
Your Choices and Accessing, Updating or Deleting Your Personal Data
Whenever you use our services, we aim to provide you with choices about how we use your personal data. We also aim to provide you with access to your Personal Data. If that information is wrong, we strive to give you ways to update it quickly or to delete it â€“ unless we have to keep that information for legitimate business or legal purposes. Subject to applicable law, you may obtain a copy of personal information we maintain about you or you may update or correct inaccuracies in that information by contacting us or submitting an enquiry at https://www.Vela.com/privacy-questions/. To help protect your privacy and maintain security, we will take steps to verify your identity before granting you access to the information. In addition, if you believe that personal information we maintain about you is inaccurate, subject to applicable law, you may have the right to request that we correct or amend the information by contacting us as indicated in the How to Contact Us section below.
European Users' Rights With Respect to Personal Data
Some data protection laws, including the European Union™s General Data Protection Regulation (GDPR), provide you with certain rights in connection with Personal Data you have shared with us. If you are resident in the European Economic Area, you may have the following rights:
The right to be informed. You are entitled to be informed of the use of your Personal Data. This Privacy Notice provides such information to you.
The right of access. You have the right to request a copy of your Personal Data which we hold about you.
The right of correction: You have the right to request correction or changes of your Personal Data if it is found to be inaccurate or out of date.
The right to be forgotten: You have the right to request us, at any time, to delete your Personal Data from our servers and to erase your Personal Data when it is no longer necessary for us to retain such data. Note, however, that deletion of your Personal Data will likely impact your ability to use our services.
The right to object (opt-out): You have the right to opt-out of certain uses of your Personal Data, such as direct marketing, at any time.
The right to data portability: You have the right to a "portable" copy of your Personal Data that you have submitted to us. Generally, this means your right to request that we move, copy or transmit your Personal Data stored on our servers / IT environment to another service providerâ€™s servers / IT environment.
The right to refuse to be subjected to automated decision making, including profiling: You have the right not to be subject to a decision and insist on human intervention if the decision is based on automated processing and produces a legal effect or a similarly significant effect on you.
The right to lodge a complaint with a supervisory authority.
To make these requests, you may contact us using the contact information below, and we will evaluate all requests in accordance with applicable law.
You may also have the right to make a GDPR complaint to the relevant Supervisory Authority. A list of Supervisory Authority is available here: Data Protection Authorities List
Changing or Deleting Your Information
You may update or correct information about yourself by making changes by emailing us at firstname.lastname@example.org. We may retain an archived copy of your records as required by law, to comply with our legal obligations, to resolve disputes, to enforce our agreements or for other legitimate business purposes.
We may contact you to request that you update your Personal Data on a regular basis to ensure its integrity for the purposes of ongoing data management.
Our Opt-in/Opt-out Policy
By providing an email address on the Vela Sites, you agree that we may contact you in the event of a change in this Privacy Notice, to provide you with any service related notices, or to provide you with information about our events, services, or related information.
For purposes of this Privacy Notice, "opt-in" is generally defined as any affirmative action by a user to submit or receive information, as the case may be.
We currently provide the following opt-out opportunities:
At any time, you can follow a link provided in offers, newsletters or other email messages (except for e-commerce confirmation or service notice emails) received from us to unsubscribe from the service.
At any time, you can contact us through email@example.com or the address or telephone number provided below to unsubscribe from the service and opt-out of our right per your consent under the terms of this Privacy Notice to share your Personal Data.
Notwithstanding anything else in this Privacy Notice, please note that we always reserve the right to contact you in the event of a change in this Privacy Notice, or to provide you with any service related notices.
Children under age of 16
The Vela website and associated digital properties are not directed to children under the age of 16, and we do not knowingly collect personal data from children. It is, however, Vela's policy to comply with the law when it requires parent or guardian permission before collecting, using or disclosing personal data of children.
If a parent or guardian becomes aware that his or her child has provided us with his or her personal data without their consent, please contact us via email at firstname.lastname@example.org. If we become aware that a child has provided us with personal data, we will delete his/her data from our files.
If you have any questions about this privacy notice or about the way Vela uses your personal data, please submit an enquiry via contact us via email at email@example.com. Alternatively, you have the right to lodge a complaint with a supervisory authority in your country or region.
Changes to this Privacy Notice
How to Contact Us
You may contact us about this Notice by telephone, email, or via the address provided below:
Vela Research, LP
13577 Feather Sound Drive, Suite 550
Clearwater, FL 33762, USA
+1 (727) 507-5300